Administrative Assistant/Receptionist

The Opportunity

This is an ideal opportunity for an experienced Administrative Assistant that would love a career in the medical industry or an experienced Medical Receptionist / Medical Secretary that is seeking a secure full-time position working for a specialist practice.

You will be in trained in all facets of medical administration and is a great opportunity to progress your career in co-ordinating a busy surgeon’s schedule and practice.


The Practice

This is an obstetrician/gynaecology group located within the Eastern Suburbs.  It is a young dynamic team that has a focus and passion for customer excellence and patient care.

An Administration Assistant/Medical Receptionist/Medical Secretary is required to join this practice and share in this passion and to be committed to these ethics and values.



  • Work for a highly regarded surgeon
  • Progress your career in medical administration
  • Salary $65K-$70K base plus super
  • Be valued and appreciated for your hard work and contribution


The Role

This is a full-time position working Monday to Friday.

The duties and responsibilities are:-

  • Provide an outstanding level of customer service on the telephone and in meeting and greeting patients, at all times providing a warm and welcoming environment.
  • Schedule and effective management of patient bookings (new appointments, recall and confirmation appointments)
  • Management of invoicing and receipting for patient consultations and day surgery billings
  • Completion of end of day reconciliations and preparation for banking
  • Co-ordination of theatre lists
  • Liaise and maintain excellent working relationships with staff and all health professionals
  • Schedule appointments of tests for patients
  • Manage patient records confidentially and efficiently (including scanning of documentation)

The ideal candidate will have the following attributes:-

  • Previous experience as a Medical Receptionist/Medical Secretary is highly regarded.  However, willing to train an experienced Administrative Assistant who is a quick learner and a proactive attitude
  • A passion for striving for excellence in efficient medical administration procedures and a high standard of patient care
  • You are a person of integrity, honesty and a high standard of work ethics
  • You have excellent communication skills to communicate effectively with all people
  • Excellent organisational and time management skills
  • Professional, happy and friendly disposition