Medical Secretary – Bondi

The Opportunity

This is an ideal opportunity for an experienced Medical Receptionist/Secretary that is seeking a secure full-time position working for a specialist practice.

 

The Practice

This is a specialist group located at Bondi Junction with a passion for customer excellence, patient care and appreciation for your hard work.

A Medical Receptionist/Medical Secretary is required to join this practice and share in this passion and to be committed to these ethics and values.

The Role

This is a full-time position working Monday to Friday.

The duties and responsibilities are:-

  • Provide an outstanding level of customer service on the telephone and in meeting and greeting patients, at all times providing a warm and welcoming environment.
  • Schedule and effective management of patient bookings (new appointments, recall and confirmation appointments)
  • Management of invoicing and receipting for patient consultations and day surgery billings
  • Completion of end of day reconciliations and preparation for banking
  • Co-ordination of theatre lists
  • Liaise and maintain excellent working relationships with staff and all health professionals
  • Schedule appointments of tests for patients
  • Manage patient records confidentially and efficiently (including scanning of documentation)

The ideal candidate will have the following attributes:-

  • Previous experience as a Medical Receptionist/Secretary in a specialist practice
  • A passion for striving for excellence in efficient administration procedures and a high standard of patient care
  • You are a person of integrity, honesty and a high standard of work ethics
  • You have excellent communication skills to communicate effectively with all people
  • Excellent organisational and time management skills
  • Professional, happy and friendly disposition

 

 

Medical Secretary Darlinghurst

Are you an experienced Medical Secretary that loves a fast-paced environment, diverse role, juggling more than one ball in the air at one time and a part-time position?  Then, this is the perfect team for you to join.

 

The Practice

Our client is one of Sydney’s highly-regarded and leading surgeons in their niche specialty area located in St Vincent’s Darlinghurst

The team consists of 2 full time specialist surgeons, 2 sessional specialist surgeons, a Nurse Practitioner, Director and Practice Manager. The medical software system is Genie.

 

What Your Work Environment is Like

The culture of the organisation is characterised by the highest standard of professionalism, integrity and providing an outstanding level of customer service, time, care and support to patients.  The atmosphere is friendly, harmonious and respectful, with emphasis on leading-edge knowledge, technology and research.

All the team share the similar philosophy, work ethic and patient-focused approach.

 

Your New Role

Your role is to work collaboratively with the team to ensure that each and every day runs efficiently and smoothly for the surgeons through your time-management and organisational skills, productivity and meticulous attention to detail.  You will also provide an admirable level of customer service skills and care to patients on the phone and face-to-face.

Working autonomously doesn’t phase you as you enjoy sinking your teeth into your work to get the job done and easily work well within a team environment working cohesively with the team.

 

The duties and responsibilities are:-

  • Efficient management of all patient data, appointments, procedures, clinical files, correspondence and accounts
  • Scheduling and effective management of patient bookings in Genie software
  • Provide information to patients on practice services and fees
  • Management of patient invoicing and receipting of consultations
  • Completion of end of day reconciliations (eftpos, credit card and cash)
  • Stock control and ordering
  • Uploading of medical typing (editing and reformatting)
  • Scanning, filing, mail/fax (retrieval and distribution) and photocopying
  • Assist the Practice Manager and surgeons with ad hoc administration duties as required

 

Your Skills & Knowledge

The ideal candidate will have the following attributes:-

  • Previous experience as a Medical Receptionist/Secretary in a medical environment is highly regarded
  • You are not faint-hearted and thrive on the buzz of working in a fast-paced busy surgical practice
  • You are passionate about providing an exceptional level of customer service, compassionate, empathetic, with a warm disposition
  • An ability to maintain strict confidentiality regarding all patient and practice matters.
  • A high standard of work ethic – self-motivated, pro-active, takes pride in work.
  • A brilliant administrator with excellent organisational and time management skills
  • Excellent numeracy skills and attention to detail
  • Have the ability to connect and interact with people of all ages, background and personalities
  • Flexibility to work additional to cover staff sick an annual leave
  • Enjoy being part of a professional, happy and highly focused team

 

Medical Receptionist/Secretary

The Opportunity

A highly regarded Orthopaedic Specialist has an exciting opportunity for an experienced Receptionist/Secretary to join his team.

You will be relied on to provide superior customer service to patients both face to face and over the phone, dealing with a high intake of calls and enquiries as well as providing direct secretarial duties for a surgeon with a challenging workload.
The Practice

Our client is a well respected Orthopaedic Surgeon located at Woolloomooloo. The practice consists of a Practice Manager and a Medical Receptionist.  The medical software used is Blue Chip.

 

The Role

This role is for fulltime position days per week, however would also consider 4 day per week for the right czndidate. The hours are 8.30am to 4pm.. Salary will be dependent on the candidate’s previous skills and knowledge.

This role reports to the Practice Manager.

The duties and responsibilities are:-

  • You are the first point of contact/impression of the business so you will provide an outstanding level of customer service on the telephone and in meeting and greeting customers
  • Efficient management of all patient data, appointments, procedures, clinical files, correspondence and accounts
  • Scheduling and effective management of patient bookings in Blue Chip software (new, follow up, recall and confirmation)
  • Provide information to patients on practice services and fees
  • Management of patient invoicing and receipting of consultations (Medicare, DVA, Workers Compensation)
  • Completion of end of day reconciliations (eftpos, credit card and cash)
  • Print, mail and file outgoing correspondence
  • Back up assistance when the Practice Manager is absent

The ideal candidate will have the following attributes:-

  • Previous experience as a Medical Receptionist and/or Medical Secretary, however previous experience working for a specialist will be highly regarded
  • Previous experience working with Blue Chip software is advantageous
  • Warm, compassionate and caring manner towards patients
  • Initiative and a pro-active attitude
  • Excellent organisational and time management skills
  • Ability to multi-task and stay calm in high pressure situations
  • Effective decision making skills
  • Presents well with exceptional communication skills.
  • Strong team player, be motivated and have good attention to detail.
  • You will be competent with database oriented software packages.
  • A problem solver who can think outside the square
  • Excellent people skills to relate well to patients, staff and health care professionals

 

Medical Secretary

This is a great opportunity for either an experienced medical receptionist/secretary or a medical receptionist with minimal experience seeking to further develop their medical administration skills.

 

The Company

We are a private specialist surgical practice located in Alexandria.  The practice consists of 6 doctors.

The culture of the organisation is characterised by the highest standard of professionalism, integrity and providing an outstanding level of customer service, time, care and support to patients.  The atmosphere is friendly, harmonious and respectful, with emphasis on leading-edge knowledge, technology and research.

All the team share the similar philosophy, work ethic and patient-focused approach.

 

The Role

The main objective of the role is to provide reception and administrative services to the patients, doctors and staff at the practice.

This is a full-time position working 5 days per week 38 hours 9am to 5pm Monday to Friday.

There is parking available on site at the premises.

The duties and responsibilities are:-

  • You are the first point of contact/impression of the business so you will provide an outstanding level of customer service on the telephone and in meeting and greeting customers
  • Efficient management of all patient data, appointments, procedures, clinical files, correspondence and accounts
  • Scheduling and effective management of patient bookings in Genie software
  • Processing patient invoicing and receipting of consultations
  • Completion of end of day reconciliations (eftpos, credit card and cash)
  • Preparation of correspondence via email, letters (editing and reformatting)
  • Scanning, filing, mail/fax (retrieval and distribution) and photocopying
  • Assist the Practice Manager with ad hoc administration duties as required

 

Your Skills & Knowledge

The ideal candidate will have the following attributes:-

  • Previous experience as a Medical Receptionist/Medical Secretary
  • You are passionate about providing an exceptional level of customer service
  • Compassionate, empathetic and warm disposition
  • You are a quick learner and focused on learning and developing your medical administration skills
  • A high standard of personal integrity – trustworthy, loyal and honest.
  • An ability to maintain strict confidentiality regarding all patient and practice matters
  • Excellent organisational and time management skills
  • Able to work well independently, but also as part of a team
  • Great attention to detail
  • Have the ability to connect and interact with people of all ages, background and personalities
  • Enjoy being part of a professional, happy and highly focused team

 

Medical Receptionist/Medical Secretary roles available in Sydney.

Time for a change? Feeling tired and burned out in your current practice?

Looking for a stable and secure role before you make the leap?   

We have got you covered!

Indigo Medical Consulting Services is now urgently seeking experienced Medical Receptionists and Medical Secretaries for various specialist practices located in Sydney and surrounding areas.

We have both full-time permanent and permanent part-time positions available.

We would love to hear from you and you can rest assured that all contact and discussions are treated confidential.  If any of our roles are not exactly what you are looking for now, we can contact you once the perfect role becomes available for you.

Can’t wait to hear from you.

 

 

Medical Receptionist

Opportunity
Are you an experienced Medical Receptionist/Secretary that loves the idea of working for a variety of group specialists?

The Practice

Our client is a specialist group practice with rooms located at Randwick, Kogarah and Macquarie Park. The practice consists of Rheumatologists, Neurologist and Nephrologist and associated allied health practitioners.

The practice is committed to providing high quality medical assessment and treatment, in a friendly environment and are seeking an experienced Medical Receptionist/Secretary that can join their team providing a high level of professionalism, customer service and quality administration support.

The computerised booking and accounting system used is Blue Chip.

The Role

Perfect role for a receptionist that enjoys working in a busy specialist practice.

This is a full-time position working Monday to Friday working at our Kogarah practice.

The Duties and Responsibilities are:

  • Providing an outstanding level of customer service in person and over the phone to patients and all health professional
  • Answering phone calls for all our clinic locations
  • Efficiently and accurately managing patient appointments, procedure bookings, inputting patient data and filing of correspondence using Blue Chip medical software. Efficient management of all patient data, appointments, procedures, clinical files, correspondence and accounts, using Genie medical software
  • Formatting and uploading of outsourced typing
  • Management of patient invoicing and receipting of consultations
  • Completion of end of day reconciliations
  • Liaising with other health care professionals and hospital staff
  • Providing administration support to the Practice Manager

The ideal candidate will have the following attributes:

  • Previous medical secretary experience in a Specialist practice is highly regarded
  • Experience using Blue Chip software is highly desirable
  • Excellent oral and written communication skills
  • Excellent attention to detail
  • Professional, warm and friendly disposition
  • A high standard of personal integrity – trustworthy, loyal and honest.
  • An ability to maintain strict confidentiality regarding all patient and practice matters.
  • A brilliant administrator with excellent organisational and time management skills, able to multitask and establish efficient office systems.
  • Ability to multitask and remain calm and efficient even when working in a busy and pressured environment[E1] .
  • Able to work well independently, but also as part of a team.

Practice Manager or Medical Secretary – Be Right Hand to Principal

Brand New Role! 

Perfect role for a Practice Manager that doesn’t want the responsibility of managing staff and/or a Medical Secretary that would like to progress more into a PA/senior role.

Senior Principal of a growing gastrointestinal health group requires a Personal Assistant to assist with his day-to-day schedule, marketing, business development, ongoing projects, and personal affairs. The role will also involve providing medical secretarial assistance for the clinic when required.

 

The Company

The practice is an expert team focused on Gastrointestinal health, care and management and is located in one of Sydney’s newest private day hospitals in Alexandria.  The team consists of a Practice Manager, Registered Nurse and reception staff.

 

Benefits

  • Newly created role – take ownership of the role
  • Expanding and dynamic vision
  • Excellent salary to reward you for your skills/experience

 

The Role 

We are looking for a highly professional team player, who works well in a team environment and diligently on their own. Multi-tasking and efficiency is a must. This role is for someone willing to adapt, good with problem solving and take direction graciously.

The position is full-time Monday to Friday and reports to the Principal. There is parking available onsite.

Your general responsibilities include, but are not limited to:

  • Supporting the Principal with high-level administrative support, including meeting management and coordination, preparation of meeting materials, diary management etc.
  • Maintaining a high level of organisation and time management to meet schedules and deadlines as required.
  • Assist in maintaining appropriate systems, procedures and controls
  • Undertake ongoing projects including the following projects
    • Liaising/negotiating in relation to the set-up and fit-out of new medical business premises
    • Co-ordinating investment properties documentation and maintenance
    • Review costs in relation to new business ideas/expansion
  • Efficient and prompt telephone, mail, and diary management
  • Provide effective follow up to ensure issues are resolved adequately
  • Coordinate and book travel as required
  • Communicate with the Principal about key business and personal matters
  • Undertake ongoing projects, business development and expansion, as well as marketing
  • Maintain an effective and confidential record and filing system relating to personal and business matters
  • Manage personal expenses, bookkeeping and reconcile all personal payments and reimbursements
  • Event planning (including doctor’s education) and liaising with event providers
  • Liaise with internal staff to provide medical secretarial support including:
    • Make appointments and maintain electronic appointment booking systems, contact book, reminder systems
    • Organising procedures with patients and liaising with the hospital
    • Liaise with patients in a warm and welcoming manner
    • Update and maintain patient details and maintain confidentiality at all times
    • Patient clinic letters and report typing
    • Managing GP and specialist referrals
    • Bill patients and co-ordinate Medicare/DVA billings
    • Other duties as directed by the specialist and practice manager

 

To be successful for this position, you will require the following attributes:

  • Previous experience as a Practice Manager and/or Medical Secretary/Receptionist
  • Excellent time management and organisational skills, including the ability to work on multiple tasks/projects at any one time
  • Strong interpersonal and communication skills
  • Confident demeanour and diplomacy with the ability to liaise with people at all levels
  • Proficient use of computer/ Microsoft windows and ideally Best Practice software
  • Understanding of Medicare Benefits Scheme and Health Funds
  • Medical terminology knowledge ideal
  • Exceptional attention to detail
  • Understand the importance of maintaining confidentiality in dealing with personal information and matters
  • You strive for excellence and are committed to maintaining efficient and effective procedures
  • Demonstrated ability to maintain absolute confidentiality regarding patient and practice information
  • Ability to work both autonomously and as part of a successful team
  • Able to start early and finish late as required and occasional Saturdays

 

Medical Secretary

The Opportunity

You are sick of the long travel to work and yearning to work close to home or your are an experienced medical receptionist in a GP/Allied Health practice that would like to expand your experience and join a specialist practice.

You are looking for that ideal role working for a busy specialist surgeon that has a strong focus on patient care, be appreciated for your hard work/commitment and only working either four days per week or fulltime.

Then this is the role for you.

 

The Practice

Our client is an Upper Gastrointestinal Surgeon located at Liverpool

The practice consists of another part-time Medical Secretary.  The medical software used is Genie and it is a paperless environment.

 

Benefits

  • Work close to home
  • Be valued and appreciated
  • 4 – 5 days

 

The Role

The main objective of the role is to provide high quality front reception and administration assistance including medical typing.

We are seeking a Medical Secretary either full time or 4 days per week.  The days are:

Monday, Thursday and Friday and each alternate week you will work a Tuesday and the following week a Wednesday.  For example:

Week One – Monday, Tuesday, Thursday, Friday

Week Two – Monday, Wednesday, Thursday and Friday

 

Salary is negotiable depending upon previous skills and knowledge.  Role can start once NSW hits its 70/80% double vaccination target.

 

The duties and responsibilities are:-

  • Create a warm and welcoming environment to each and every patient
  • Efficient management of all patient data, appointments, procedures, clinical files, correspondence and accounts
  • Scheduling and effective management of patient bookings in Genie software (new, follow up, recall and confirmation)
  • Provide quotation to patients on medical procedures
  • Co-ordination theatre lists
  • Management of patient invoicing and receipting of consultations (
  • Completion of end of day reconciliations (eftpos, credit card and cash)
  • Dictaphone typing of correspondence and reports
  • Provide support to the full time Medical Secretary

 

The ideal candidate will have the following attributes:-

  • Previous experience as a Medical Secretary in a specialist practice is highly regarded, but not essential as willing to train a Medical Receptionist from a GP/Allied Health practice or from another industry
  • Previous experience working with Genie software would be highly regarded.  However, a good working knowledge of computerised booking and accounting systems is essential
  • Professional, warm, compassionate and caring manner towards patients
  • Initiative and a pro-active attitude
  • Excellent organisational and time management skills
  • A problem solver who can think outside the square
  • Excellent people skills to relate well to patients, staff and health care professionals
  • An accurate and efficient typist, who has experience using the dictaphone

 

Medical Receptionist

Would you love to work in the medical industry utilising your reception and administration skills? 

This is a great opportunity for either an experienced medical receptionist seeking to further develop their medical administration skills or a receptionist that is passionate about commencing a career in the medical industry.  Full training will be provided in medical administration.

 

The Company

We are a private specialist surgical practice located in Randwick.

The culture of the organisation is characterised by the highest standard of professionalism, integrity and providing an outstanding level of customer service, time, care and support to patients.  The atmosphere is friendly, harmonious and respectful, with emphasis on leading-edge knowledge, technology and research.

All the team share the similar philosophy, work ethic and patient-focused approach.

 

The Role

The main objective of the role is to provide reception and administrative services to the patients, doctors and staff at the practice.

This is a full-time position working 5 days per week 38 hours (will consider fulltime hours in 4 days per week).

There is parking available on site at the premises.

The duties and responsibilities are:-

  • You are the first point of contact/impression of the business so you will provide an outstanding level of customer service on the telephone and in meeting and greeting customers
  • Efficient management of all patient data, appointments, procedures, clinical files, correspondence and accounts
  • Scheduling and effective management of patient bookings in Genie software
  • Processing patient invoicing and receipting of consultations
  • Completion of end of day reconciliations (eftpos, credit card and cash)
  • Preparation of correspondence via email, letters (editing and reformatting)
  • Scanning, filing, mail/fax (retrieval and distribution) and photocopying
  • Assist the Practice Manager with ad hoc administration duties as required

 

Your Skills & Knowledge

The ideal candidate will have the following attributes:-

  • Previous experience as a Medical Receptionist is desirable, but not essential.  However previous reception/administration experience in another industry is essential
  • You are passionate about providing an exceptional level of customer service
  • Compassionate, empathetic and warm disposition
  • You are a quick learner and focused on learning and developing your medical administration skills
  • A high standard of personal integrity – trustworthy, loyal and honest.
  • An ability to maintain strict confidentiality regarding all patient and practice matters
  • Excellent organisational and time management skills
  • Able to work well independently, but also as part of a team
  • Great attention to detail
  • Have the ability to connect and interact with people of all ages, background and personalities
  • Enjoy being part of a professional, happy and highly focused team

 

Medical Receptionist Randwick

 

 

This is an ideal role if you have recently entered the medical industry as a medical receptionist or would love to enter the medical industry and, seeking to grow and develop your medical administration skills in a specialist environment. This role encompasses junior reception duties.

Use your outstanding customer service skills and come work for a practice that makes a difference in women’s health.

 

The Company

Our client is a Health Clinic dedicated to caring for the reproductive health of women and men of all ages.  The services include general gynaecology, obstetrics, fertility, endometriosis and pelvic pain, menstrual disorders, surgery, adolescent and paediatric gynaecology, ultrasound, physiotherapy, naturopathy, homeopathy and herbal medicine.

The practice consists of a team of obstetricians & gynaecologists.  The medical software system used is Genie and it is a paperless environment.

 

The Culture

The culture of the organisation is characterised by the highest standard of professionalism, integrity and providing an outstanding level of customer service, time, care and support to patients.  The atmosphere is friendly, harmonious and respectful, with emphasis on leading-edge knowledge, technology and research.

All the team share the similar philosophy, work ethic and patient-focused approach.

 

The Role

The main objective of the role is to provide reception and administrative services to the patients, doctors and staff at the practice.

You will be working full-time Monday to Friday Starts time between 9.30-10am and finish times between 5.30-6pm.  May also consider full-time hours in 4 days.

There is parking available on site at the premises.

The duties and responsibilities are:-

  • You are the first point of contact/impression of the business so you will provide an outstanding level of customer service on the telephone and in meeting and greeting customers
  • Efficient management of all patient data, appointments, procedures, clinical files, correspondence and accounts
  • Scheduling and effective management of patient bookings in Genie software (new, follow up, recall and confirmation)
  • Processing patient invoicing and receipting of consultations (Medicare, DVA, Workers Compensation) as well as invoicing of surgical procedures
  • Completion of end of day reconciliations (eftpos, credit card and cash)
  • Preparation of correspondence via email, letters (editing and reformatting)
  • Scanning, filing, mail/fax (retrieval and distribution) and photocopying
  • Assist the Practice Manager with ad hoc administration duties as required

 

Your Skills & Knowledge

The ideal candidate will have the following attributes:-

  • Previous experience (minimum 12 months) as a receptionist/administrator
  • You are passionate about providing an exceptional level of customer service
  • Compassionate, empathetic and warm disposition
  • A high standard of personal integrity – trustworthy, loyal and honest.
  • An ability to maintain strict confidentiality regarding all patient and practice matters
  • Excellent organisational and time management skills
  • Able to work well independently, but also as part of a team.
  • Great attention to detail
  • Have the ability to connect and interact with people of all ages, background and personalities
  • Enjoy being part of a professional, happy and highly focused team